** Bookings for weekly meetings September to December 2018 are now being accepted. Winter bookings will open on October 1st**

MUSC has 14 meeting rooms that accommodate groups of up to 48 people.   All rooms are equipped with whiteboards, tables, and chairs. Wifi is available.

If you would like to book a room for a study group, please use the form here.

Meeting rooms are free for McMaster University students and departments unless the room is:

  • used for commercial purposes (selling something)
  • booked on behalf of a non-McMaster company or group
  • used for an activity for which participants must pay to attend (e.g. workshop, training, conference, tournament, special event, etc.)
  • used for academic purposes (e.g. a class, tutorial or lab)

 

If your booking falls into any of these categories of events, please use the Special Event Request form.


Clubs, Faculty Societies, and other student groups: please ensure your President (or equivalent) has completed the Student Group Booking Privileges Form before submitting a Meeting Room Request form. 

















 

Meeting Room Guidelines

Groups will be limited to a total of three (3) hours of recurring meeting times each week to ensure equitable access to meeting space. To book rooms on a recurring basis (i.e. weekly, biweekly), please book according to the following schedule:

     For a room between January and April 2019, submit your request on (or after) October 1, 2018

     For a room between May and August 2019, submit your request on (or after) February 1, 2019

     For a room between September and December 2019, submit your request on (or after) June 1, 2019

Non-recurring bookings may be made up to one year in advance.   If you require meeting rooms as part of a Special Event or Conference, or if you require a room for more than 48 people, please use the Special Event Reservation Form.

All meeting room requests are processed through our online booking form. Short-notice requests (i.e., less than 48 hours in advance) may be done over the phone or in person.

If a booked room is no longer required, it must be canceled.